Administration package
Quotes, invoices and purchase agreements. All in one system.
The Administration Package is included as standard with MijnVWE Welcome. Create professional documents in your corporate style — directly linked to MijnVWE, with no need for double entry.
Your sales administration sorted. Without a separate system
With the Administration Package, you can create quotations, sales contracts and invoices directly within MijnVWE. If you use the Purchasing and Sales: Advertising module (Flexible or Optimal), you can create a document directly from an advertised vehicle — without having to enter the details twice. Without the advertising module, you can easily retrieve a vehicle using its registration number.
Add the vehicle for sale, a trade-in vehicle, extra items, services, and discounts. Each document can be neatly downloaded as a PDF. Ready for the customer, and ready for accounting.
- Create a document directly from an advertised vehicle — no duplicate entries
- Add vehicle photo to your document
- Add trade-in vehicle to each document
- Articles, services and discounts to add
- Built-in residual BPM calculator
- Download each document as a professional PDF
- Scanstreet: direct forwarding to your accounting
Everything you need for your sales documents
From the initial quote to the final invoice — the Administration Package covers the entire sales process.
Offers, Purchase Agreement & Invoice
Create all three in the same environment. Convert a quote with one click into a sales agreement, and then into an invoice.
Linked to your advertising module
Using your "In- and Sell: Flexible or Optimal"? Then you can create a quote, purchase agreement or invoice directly from an advertised vehicle. No advertising module? Then you use the number plate search function.
Add trade-in vehicle
Easily add a trade-in vehicle to your document. Everything neatly on one invoice, clear for the customer.
Resting heart rate calculator
The built-in BPM calculator directly works out the remaining BPM. No external tool needed, no manual calculation.
Download PDF
Every document – quotation, purchase agreement or invoice – can be downloaded directly as a neat PDF. Ready to email or print.
Scanning street to accounting
Send documents with one click to your accounting department's set email address. No faff with attachments, no manual forwarding.
From quote to accounting — in four steps
The documents connect with each other. This way you never work twice and never lose overview.
1. Create offers
Add the vehicle, optionally a trade-in vehicle, extra items and discounts. Ready in minutes.
2. Draw up the purchase agreement
Convert the quote directly into a purchase agreement. All the details are already included – you just need to add what's still required.
3. Generate invoice & download PDF
Generate the invoice based on the purchase agreement. Download it as a PDF and send it to the customer.
4. Scanstraat: straight to accounting
Use the scan street to forward the document to your accounting department’s email address with one click. No more manual work.
What you add to each document
The Administration Package is made for the universal car dealership
Whether you sell 5 or 500 cars a year — if you have MijnVWE Welkom, you can use the Administration Package for free.
Repair shop garage
No need for an expensive garage management system. Manage your sales administration directly in MijnVWE, alongside your RDW services.
Event company
Do you advertise via Sales & Purchases: Flexible or Optimal? Then you can create an offer or invoice directly from an advertised vehicle. From advertisement to document without double entry.
New car dealership
Get off to a professional start straight away. The Accounting Package is included with your first MijnVWE subscription.
Dealer of dealer holding
Work consistently across multiple locations. Documents in your own corporate branding, centrally managed.
Included with MijnVWE Welcome
The Administration Package is included as standard for every user of MijnVWE Welkom. There are no additional subscription fees — it’s simply included in your package.
£0.00 extra per month
Included with MijnVWE Welcome (€17.95/month)
Ready to get started?
Log in to MijnVWE and get started with the Administration Package today. Haven’t received your MijnVWE Welcome yet? We’ll help you get started.
Enquiries regarding the administration package
Frequently asked questions
How do I adjust my invoice number in the administration package?
Go to MijnVWE > Invoice > Settings > Invoice
- Select an invoice.
- Click the pencil icon at the top of the page next to Invoice number.
- Enter the desired invoice number.
- Click the tick to confirm the change.
- Click at the bottom of the page on Save.
How do I set the margins for my letterhead in the administration package?
Go to MijnVWE > Quotations/Sales Agreements/Invoices > Settings > Quotation / Sales Agreement / Invoice
Please note: you set the margins per document type. Follow these steps for the Offers, of Purchase Agreement and the Invoice separately.
- Scroll down PDF margin settings.
- Enter the desired margin Millimetre margin above and Millimetre margin below.
- Click top right Save.
How do I set the email address for the scan street in the administration package?
The email address you set up here is where invoices will be sent via the scan street — for example, your accountant's email address.
Go to MijnVWE > Quotations/Purchase Agreement/Invoice > Settings > Invoice
- Scroll down Email address for scan street.
- Enter your desired email address.
- Click top right Save.
How do I set up my company logo in the administration package?
Go to MijnVWE > Quotations/Purchase Agreement/Invoice > Settings > General
- Scroll down Logo and click on Select files.
- Select the desired file and click Open. Allowed file types: .jpeg, .jpg or .png. Maximum file size: 2 MB.
- Click on Logo alignment en kies Links or Middle.
- Click top right Save.
How do I set the payment term in the administration package?
Go to MijnVWE > Quotations/Purchase Agreement/Invoice > Settings > Invoice
- Scroll down Payment terms.
- Enter the desired payment term in days.
- Click top right Save.
How do I set a default comment in the administration package?
Please note: you are setting the default comment for each document type. Follow these steps for the Offers, of Purchase Agreement and the Invoice separately.
Go to MijnVWE > Quotations/Sales Agreements/Invoices > Settings > Quotation / Sales Agreement / Invoice
- Scroll down Standard comment.
- Enter the desired comment to be displayed on the sales document.
- Click top right Save.
How do I set up my company colour in the administration package?
Go to MijnVWE > Quotations/Purchase Agreement/Invoice > Settings > General
- Scroll down Company colour.
- Choose one of the suggested colours, or click on the multicolour icon to enter a specific hex code.
- Click top right Save.
How do I enter my VAT number, Chamber of Commerce number and bank details into the accounting package?
Go to MijnVWE > Quotations/Purchase Agreement/Invoice > Settings > General
- Perform at My company details the VAT number and Chamber of Commerce number.
- Perform at Bank account details the IBAN and BIC numbers.
- Click top right Save.