How long are documents retained in MijnVWE?
For our services, we process various vehicle and transaction documents. We do not keep these longer than necessary for the purpose of the processing or as long as laws and regulations require. Below you will find an overview of the retention periods per document.
1 year
- Vehicle registration application / German letter
- export registration plate sticker
2 years
- Inspection report
- Vehicle Registration Certificate Part 2
- Green card
- Type approval certificate
- MOT test certificate
- Stocktaking report
- Certificate of indemnity
3 years
- Burglary prevention certificate
5 years
- Maintenance report
- vehicle registration card scan
- Registration certificate (front) or vehicle registration document part 1A + 1B
7 years
- Vehicle registration document / German V5C copy
- Customer invoice
- VWE invoice
- Export declaration
- BPM refund request
- Valuation report
- Transport declaration
- Vehicle issue form
10 years
- Customs EAD document
- Invoice declaration
- Customs Confirmation of Exit (COE)
- EUR.1 certificate
Not structurally stored
- Export control form
- Export certificate
- Export certificate (yellow paper)